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This policy is designed to:

• ensure compliance with the General Data Protection Regulations which have been in force since 25 May 2018;

• offer assurance to any person who enters into any dealings with Bold Writers as to how their data is held and used by Bold Writers so as to enable that person to decide if they are willing to provide personal data, and to understand what information is held about them by Bold Writers;

• advise persons of their rights attached to their data held by Bold Writers 

 

 

Bold Writers is a Members’ Only group of private individuals who share a common interest in creative writing and associated activities.

 

Bold Writers is funded by its members and is not a charity. Bold Writers is not open to the public generally.  Members of the public may contact the group via its website and/or otherwise.   

 

All information published on the Bold Writers website is designed to entertain and/or provide general information about Bold Writers Group only.  All information placed on the Bold Writers' website is subject to the copyright of Bold Writers and/or its individual members.   

 

This statement is prepared by Bold Writers and is published on Bold Writers' website.  A hard copy can be made available upon written request on the proviso that the enquirer provides a pre-paid self-addressed envelope for ease of return.  

 

 

Awareness, observance and updating this policy

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This policy features as a stand-alone agenda item at Bold Writers' AGM, whereupon policy awareness, observance, training and update requirements shall   be discussed by the members.

 

In the event the AGM has already taken place by the time this policy is adopted, then it shall be voted on at an EGM.

 

This policy features as an agenda item at all Bold Writers' monthly group meetings in the agenda item any other business.  Therein, all policy awareness, training, observance and updates can be voted on by group.

 

It is published by Bold Writers and all group members are required to observe the policy as part of the terms of their membership.  By accepting membership of Bold Writers, all members are deemed to accept the terms of this policy.
 

Record of personal data retained

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Bold Writers holds general contact information relating to its members and those members of the public who make enquiries of Bold Writers.

       Member’s information:

• All members are asked to share their personal contact details with the group.  Personal details shared include: names, addresses, telephone/mobile numbers, email addresses.  No special category or sensitive data (such as medical information) is retained by Bold Writers.

• Such personal data is retained indefinitely and shall be removed only by request by that member and/or their personal representatives.

• Such personal data is held and used for the smooth running of the group, to further the common interests of the group and to provide information about the group and its members privately between its members only.  Use of personal data is encouraged amongst members for the collaborative use of the functions of the group such as for sharing/editing/critiquing the written work of other Bold Writers’ members.

• Persons responsible for collating individual members’ personal contact data and for maintaining and sharing the same is/are the group administrator/s.

 

       Member of the public/enquirer’s information:

• From time to time members of the public will make enquiries of Bold Writers.  In such circumstances, the personal information provided will include names, and contact details.  

• Any personal data obtained under this category is retained indefinitely and shall be removed only on request by that member of the public/enquirer.

• Such personal data is held and used for the purpose of responding to that member of the public/enquirer.  

• Persons responsible for collating individual members of the public/enquirers’ personal contact data and for maintaining the same are the group administrators.

 

Privacy Notice

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• Member’s personal data is collated and held by the group Administrator.  Unless explicit instruction to the contrary is given, such personal data is shared amongst all other members of Bold Writers.  It is not shared with any other individuals/ person(s)/organisations who/which is not a member of Bold Writers.

 

• Member of the public/enquirer’s personal data is collated and held by the group administrator/s. It is not shared amongst members of Bold Writers.  It is not shared to any other person/organisation.

 

Correction/Deletion of data

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• At any time you may request your data to be amended.  

• You have the right to be forgotten and may at any time request that your data be deleted.

• Please address your request to the group administrator/s.  Requests are best made in writing and ought to be dated stating preference date for amendment/deletion of data.  In all cases Bold Writers will treat requests to access information or change information in accordance with applicable legal requirements.

 

Automated Decisions/profiling

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• At no time do Bold Writers make any automated decisions in relation to the data held for any group members and/or members of the public/enquirers.

• At no time do Bold Writers carry out any profiling initiatives in relation to the data held for any group members and/or members of the public/enquirers.

 

Security of data

 

• Bold Writers is committed to retaining your data as confidential and to using it only in accordance with the terms set out herein.  

• Bold Writers is committedto providing reasonable access to visitors who wish to review the personal information retained when they apply via our website other social media sites and to apply to correct any inaccuracies it may contain. 

• If you are a member of Bold Writers, you may request access to your profile, correct and update your details, or withdraw your details at any time. To do this, you can apply to the administrators.

 

Summary of your rights with regard to the personal information/data Bold Writer holds about you.  

 

• You have the following rights in relation to the way in which we deal with your personal data:

• the right of erasure or to be forgotten

• the right to rectification if information is inaccurate or out of date

• the right of data portability (to obtain and reuse your personal data

• the right to object to network and the controller and processors handling of your personal data

• the right to withdraw your consent with regards to the handling of your personal data

• you have the right to ask for a copy of the information we hold about you (Subject Access Request - S.A.R)

• You have the right to lodge a complaint with a supervisory authority - the ICO

If you are not satisfied by our actions, you can seek recourse through our internal   complaints procedure. If you remain dissatisfied, you have the right to refer the   matter to the Information Commissioner (www.ico.org.uk) or seek recourse  through the courts.